Letter responding to a job offer and negotiating better salary


  1. There are times when the salary offered lower than what you are expecting. Write this letter to explain your conditions distinctly, arranging another way to discuss it deeper. Use a positive, bold and polite tone when writing.
  2. Express gratitude to the reader for his or her job offer. Communicate your confidence in every detail of the offer, such as the management or the company.
  3. Explain that you want a higher compensation. Discuss that the salary you want is what you feel that is right. Pinpoint factors that you think will support your wanted salary, like your educational attainment or previous work experience.
  4. Reassure them that you will make relevant contributions to make the organization more successful.
  5. Make him or her feel that you are very interested in the job offer. Convince the reader that a settlement is possible and that you are willing to face the challenges of the position.
  6. Provide details on how the reader will contact you in the future.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

First of all, I would like to thank you for inviting me to work with your team as a Quality Assurance Supervisor. The job seems both exciting and challenging. I am looking forward to starting as soon as possible.

Before I do that, though, I was hoping we could iron out some of my concerns, the main one being the compensation package. I feel that it is not sufficient, given the amount of work that I will have to do as well as the number of years I have worked in this field. I have received several certifications within the last three years. Also, I have been working in this area for eight years already. And so I feel that a mere 5% increase in my current salary is not enough.

I am quite sure that we will be able to come to an agreement very soon. Please let me know when you are free for a discussion about this. Thank you very much for your consideration.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter responding to a job offer and negotiating better salary.

Further things to consider when writing cover letters to human resources

Further things to consider when writing cover letters to human resources

Cover Letters

Cover letters are letters written to explain the contents of other documents. In most cases, cover letters are sent together with resumes to provide additional information on the applicant's' skills and experience. They explain in detail why the applicants are qualified for the job they are applying for. A cover letter creates a critical first impression as it is often the earliest contact you will have with a potential employer. Employees use cover letters to screen applicants for available positions and to determine the ones that they would like to interview.

Cover letters are an essential part of every job application. You, therefore, need to make sure that your cover letter sells your abilities and skills to recruiters. Do not just repeat what is on your resume, rather, explain in details why you feel that you are the best match for the applied job. Do this clearly and concisely, and in such a way that the recipient would want to meet you. Mention the employment position that you are applying for, how you learnt about it and how you are qualified for it. Request the recipient to contact you at the end of the letter.

Letters to Human Resources

Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.

When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.

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