Professional business letter


  1. State the purpose of your letter.
  2. Say something about the terms of sale.
  3. Express thanks.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am writing to you regarding your recent purchase of 200 desktop computers from our company last week.

As per our agreement, we were supposed to deliver the first batch of 100 machines in the first week then the next batch of 100 computers this week. I am writing to inform you that we released the last batch yesterday. Kindly confirm receipt and let us know of any defects or problems you may encounter.

It has been an utmost pleasure serving you. I am looking forward to more business in future.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -