Example letter of approval to use data on Asian civilization


  1. This is a brief but sharp-toned letter about how the reader can use your material. If you want to restrict the reader about using your material, convey it in a polite way. Explain the reader that the copyright of some material does not belong to you. Also, let the reader know how he or she could reach the actual owner.
  2. Mention strictly about the permissions to use your material.
  3. State the fees you would charge for using your material.
  4. You may have concerns about publishing your material. Request for drafts before the material gets published.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Thank you for your interest in the research I did about ancient Asian civilizations. I would be more than happy to allow you to use the short essay I wrote, summarizing my findings during the 2-year trip I took to China. I hope that your class will learn a lot from it and gain as much enlightenment as I did.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -