Example of letter to client with event progress report


  1. Guidelines under construction!


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

The team and I are all very excited about our upcoming event and look forward to completing everything that needs to be done in preparation for it. I understand that you want me to submit a progress report to you after every week detailing what we have accomplished and are complying with that request with this letter.

Since Monday, we have contacted the Japanese restaurant we agreed would be our caterers. I spoke to their manager, and we have come to an agreement regarding the menu and the overall charge. I have attached the contract that was signed. I have also been able to confirm the venue for our event. I asked that the theater allows us access two days before to set up and an extra day after to close up. Thankfully, they have given in to this request. Finally, I have also been able to compose a master list of all the things that we will need during the event. I have also attached that list to this letter for your approval.

Please give me a call if you need me to discuss anything with you or if you have any questions. Thank you.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -