GUIDELINES
- Before quitting your present job, make sure that you find a new job. You might want to express anger or frustration you hid for a long time, but it's wise not to show it in your resignation letter. You can't say anything about your future or your new associates for sure. So, carefully choose your words or you'll regret about what you said. It is better to keep your tone positive. After all, it is said, "Never burn your bridges."
- State that you are resigning. Mention the job position and give a date of entry into force.
- Explain why you are leaving. If it seems appropriate, comment on the difficulty of this decision.
- Appreciate the experience, your time in the company and relationships.
- Explain how much time you need for transferring your duties smoothly.
- If you wish to keep working on a limited basis, discuss the possibility of remote consultation.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I have to let sadly you know that I shall be leaving your organization very shortly. Not that I did not like working in this particular office, but since the salary at the other organization was pretty high, therefore I have decided this step of getting transferred/taking up the new job at this new office.
I am very grateful that you have provided me with all the possible opportunities and that I could help you out with some major projects as well. The new organization where I would be going shall be providing me with newer ventures to move into and would thus let me make more use of my degree in computers. I have made good backups on DVD's and done the appropriate labeling. If there is a new person, I can help you train him, till the time I'd be here.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Example resignation letter to take another job.
Further things to consider when writing job offer to human resources
Job Offer
Job offer letters are formal letters sent from a hiring company to selected job candidates to confirm that the candidates have been offered the positions officially. A job offer letter usually comes after a candidate has successfully completed an interview. The letter confirms the employment's offer details such as the job's description, salary, allowances, work schedule, paid time off, the date the employment starts, etc. If a candidate chooses to accept the job offer, he/she signs and returns the letter as an official and formal confirmation of acceptance of the position.
Job offer letters kick off the employment relationship on a positive note. Say as much as possible about the offered position and its responsibilities. Clearly state the salary, mode of payment, and the frequency of payment. Briefly describe the benefits and allowances offered by the company such as housing, health, transport, etc. Be specific about dates and time. For instance, mention the employment start date and time, when you want the signed offer letter returned, the length of the probationary period, etc. Name other relevant documents the candidate is supposed to provide or sign before he/she starts working. Conclude on a note of anticipation of a positive response.
Letters to Human Resources
Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.
When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.
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