GUIDELINES
- To make your resignation letter compelling, you should mention your reasons related to the family. One of these reasons is the transfer of your spouse or a job offer in another city. Illness in family or birth of a child requires your presence at home. If you just want to stay with your family or children, then it's a substantial reason to mention in your resignation. Citing such reasons is appropriate. You don't have to specify reasons that are of personal or private nature such as divorce, emotional problems, criminal indictment, drug abuse, etc.
- State that you are resigning. State your position and give a date of entry into force.
- Provide some more details about your plans. Be honest while commenting on the difficulty of this decision.
- Appreciate the training, experience and relationships you had in this job.
- Ask for a letter of recommendation.
- Say something about the possibility of regaining this position, if your employers mentioned it.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am sorry to let you know that effective May 3, 2010, I shall be resigning from my position as a writer for your paper. Recent events in my life, specifically the death of my child, has been causing a lot of emotional and mental stress which I cannot possibly cope up with all the demands of my job included. At this trying stage in my life, I ask for your consideration and acceptance despite the hard times the company is also experiencing.
I thank the company for giving me the opportunity to learn and grow more as a writer, and I do hope that it gets through these trying times. I have one last request, however. Perhaps you would be able to furnish me with a recommendation letter in case I ever decide to enter into the field or even the company again? Thank you very much for your consideration.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Resign for family or personal reasons. Sample letter.
Further things to consider when writing resignation letters to employers
Resignation Letters
Resignation letters are letters written to employers to announce the intent to leave a currently held position. While the main objective of a resignation letter is to inform your employer that you are leaving, you can use it to maintain a positive relationship with the recipient by leaving with a positive final impression. Though you may feel as if this is a great opportunity to say how much you hated the company, it's always in your best interest to be polite so that your professional future remains secure. A resignation letter should be sent well in advance or as required by the contract to give the recipient enough time to fill your position.
Resignation letters are formal letters, and therefore, the writing tone must be professional. State your intention to resign clearly. If appropriate, give your reasons for the same. Thank the recipient for the experience and state how this position has positively influenced your profession. While at it, resist the temptation to make negative comments unless you want the recipient to remember you as an ungrateful employee. Wrap it up with a kind note and mention that you are willing to offer any assistance needed during the transition.
Letters to Employers
Letters to employers are letters written to people or organizations that hire or employ people. The sender of such letters could be an employee or a person looking for a job. Letters to employers could be of different types. For example, they could be application and cover letters to apply for jobs or thank-you letters after interviews to show that you are still interested in the interviewed positions. The letters could also be complaint letters to raise complaints at work, apology letters to apologize for wrongdoing at work, or resignation letters to leave currently held positions.
Letters to employers are formal in nature and should, therefore, follow the basic layout of formal letters. The letters must be brief and clear so that the recipients don't spend too much time grasping the content. Use the proper salutation depending on the job position of the recipient. If you know the recipient, address him/her by his/her name. However, in instances where you don't know your recipient, you can call and ask. Mention the reason for your letter and provide all the necessary information. Avoid making offensive comments even if you are raising a complaint. Close the letter on a positive note.
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