GUIDELINES
- You might need to resign from your position if you are unable to perform your duties due to serious health problems. You don't have to provide details if the problems are of personal or private nature such as mental illness, emotional problems, severe health problems, drug abuse, etc.
- Directly state that you are resigning. Mention the position by title and give a date of entry into force.
- Mention your reasons. Comment on the difficulty of this decision, if it seems appropriate.
- Appreciate the good times and relationships you had in this job. Also, express your gratitude for everything you learned.
- Explain how much time you need to transfer your responsibilities smoothly.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It is with sadness that I regretfully announce my retirement from being the Human Resource Department Head of Luxe International. I am aware that this seems like a very sudden decision, and I am very sure that I was also taken aback when I found out about my current health condition that has unfortunately led me to make this very hard decision. As you know, I treat my colleagues - especially the newer ones - like my children. I love my current job and am very reluctant to be making this sudden decision. However, my doctor has advised me to stop working for me to be able to prepare for the surgery I am about to undergo.
I am very much thankful for having the opportunity to work for your company. I have learned a lot of things here, some about my career, and some which can be learned through valuable life experiences. I am also happy with all the friendships I have built which I am sure would last for a very long time.
To make the transition easier, you are very much welcome to call me up at my personal number if you need help in training my replacement. I would like nothing more to ensure that the company that has been so good to me for the past years continues giving the best service possible.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Example resignation letter because of health constraints.
Further things to consider when writing resignation letters to human resources
Resignation Letters
Resignation letters are letters written to employers to announce the intent to leave a currently held position. While the main objective of a resignation letter is to inform your employer that you are leaving, you can use it to maintain a positive relationship with the recipient by leaving with a positive final impression. Though you may feel as if this is a great opportunity to say how much you hated the company, it's always in your best interest to be polite so that your professional future remains secure. A resignation letter should be sent well in advance or as required by the contract to give the recipient enough time to fill your position.
Resignation letters are formal letters, and therefore, the writing tone must be professional. State your intention to resign clearly. If appropriate, give your reasons for the same. Thank the recipient for the experience and state how this position has positively influenced your profession. While at it, resist the temptation to make negative comments unless you want the recipient to remember you as an ungrateful employee. Wrap it up with a kind note and mention that you are willing to offer any assistance needed during the transition.
Letters to Human Resources
Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.
When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.
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