GUIDELINES
- If you are resigning because of any problems at work or a clash of some sort, you should carefully choose what to write. You might have tried to resolve the problem, but it didn't work out. The real issue might have been the management which didn't or couldn't help. Clash of values with the company is also a problem. So, you should partially highlight the conflict because it may have been in the management itself.
- State that you are resigning. Give a date of entry into force.
- Mention why you are leaving. Mention the opportunities offered elsewhere. You can also be direct about the reasons if it is necessary.
- Appreciate the training and experience you got from this job.
- Explain how much time you need for transferring your duties smoothly.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am submitting this letter to announce my retirement from being the senior general operations manager. This decision is to be put into effect at the soonest possible time, hopefully before the end of the month.
The reason for my resignation is that I feel very highly unsatisfied with my work. I have been employed with the company for several months now, and I do not see myself working for a corporation that does not share the same beliefs that I do. I had hoped that because I was enjoying my job so much that perhaps a compromise between the company's ethics and my own. However, I see now that this is not possible. I cannot possibly bear working with a corporation that deems it necessary to strip families of their land and homes.
Despite this major problem with ethics and values that I am experiencing, I would still like to thank the management, especially my supervisor who has tried very hard to reconcile my issues with the company's goals. I am sad to say that things just cannot possibly work out. However, I wish all my colleagues the best of luck, and I do wish them success.
If there is something I could help the company with before my last days such as facilitating the easier transition between me and my replacement, I shall do the best I can. I assure you, however that I will finish all the major projects before I leave the company for good. Thank you.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter to resign from a job because of conflict of values.
Further things to consider when writing resignation letters to human resources
Resignation Letters
Resignation letters are letters written to employers to announce the intent to leave a currently held position. While the main objective of a resignation letter is to inform your employer that you are leaving, you can use it to maintain a positive relationship with the recipient by leaving with a positive final impression. Though you may feel as if this is a great opportunity to say how much you hated the company, it's always in your best interest to be polite so that your professional future remains secure. A resignation letter should be sent well in advance or as required by the contract to give the recipient enough time to fill your position.
Resignation letters are formal letters, and therefore, the writing tone must be professional. State your intention to resign clearly. If appropriate, give your reasons for the same. Thank the recipient for the experience and state how this position has positively influenced your profession. While at it, resist the temptation to make negative comments unless you want the recipient to remember you as an ungrateful employee. Wrap it up with a kind note and mention that you are willing to offer any assistance needed during the transition.
Letters to Human Resources
Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.
When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.
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