GUIDELINES

  1. People resign from jobs for many reasons. They want to start a business, take an early retirement to travel, benefit from financial incentives, devote time to other interests, or want to leave a job they don't like. Whatever your reason may be, you should write this letter in a positive tone. You won't gain anything by using negative expression when you are leaving.
  2. State that you are resigning. Mention your position and give a date of entry into force.
  3. Mention the reasons for leaving this job. If it seems appropriate, state the difficulty of this decision.
  4. Appreciate good times and relationships.
  5. Explain how much time you need to transfer your duties smoothly.
  6. If you wish to keep working on a limited basis, mention limited consultation.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I am submitting this letter as a notice of my early retirement from the company as its Senior Public Relations Officer effective immediately. I have been mulling over this idea for some time, and I also have discussed this with my wife. Now that our children have started living their lives, we both think that we would very much like to begin enjoying and spending time for ourselves after all those years of hard work we have been doing. We would also like to be able to fulfill some of our dream vacations and activities as well.

I am very much thankful for all the years that the company has taken me under its wing, supporting me in my development and the development of my career as well. Because of this, I wish to help out any way I can in making the transition to my replacement much easier. However, I do strongly recommend Mr. Dalton Jones, who has been my assistant for the past years. I believe he would do an excellent job, and he is already familiar with the specifications of my job.

I would also like to offer my services as a part-time consultant to your company if you see the need for me to do so. Call me up to let me know what your decision is regarding this matter. If you feel the need to contact me about anything at all, please feel no hesitation in doing so. Again, thank you for everything.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Resign to retire early. Sample letter.

Further things to consider when writing resignation letters to management

Further things to consider when writing resignation letters to management

Resignation Letters

Resignation letters are letters written to employers to announce the intent to leave a currently held position. While the main objective of a resignation letter is to inform your employer that you are leaving, you can use it to maintain a positive relationship with the recipient by leaving with a positive final impression. Though you may feel as if this is a great opportunity to say how much you hated the company, it's always in your best interest to be polite so that your professional future remains secure. A resignation letter should be sent well in advance or as required by the contract to give the recipient enough time to fill your position.

Resignation letters are formal letters, and therefore, the writing tone must be professional. State your intention to resign clearly. If appropriate, give your reasons for the same. Thank the recipient for the experience and state how this position has positively influenced your profession. While at it, resist the temptation to make negative comments unless you want the recipient to remember you as an ungrateful employee. Wrap it up with a kind note and mention that you are willing to offer any assistance needed during the transition.

Letters to Management

Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.

Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.

These articles may interest you

These articles may interest you