GUIDELINES
- To make your resignation letter compelling, you should mention your reasons related to the family. One of these reasons is the transfer of your spouse or a job offer in another city. Illness in family or birth of a child requires your presence at home. If you just want to stay with your family or children, then it's a substantial reason to mention in your resignation. Citing such reasons is appropriate. You don't have to specify reasons that are of personal or private nature such as divorce, emotional problems, criminal indictment, drug abuse, etc.
- State that you are resigning. State your position and give a date of entry into force.
- Provide some more details about your plans. Be honest while commenting on the difficulty of this decision.
- Appreciate the training, experience and relationships you had in this job.
- Ask for a letter of recommendation.
- Say something about the possibility of regaining this position, if your employers mentioned it.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It is with utmost regret that I am submitting this letter of resignation from being the company executive sales representative. Although I do love and enjoy my job immensely, there have been some issues in my personal life which I have to resolve on my own. I am staying with the company for at most three more weeks up until the time that a replacement will be found.
I have considered my decision for a very long time and it seems that the only available option for me is to leave the company lost my work is severely affected. I have greatly appreciated the opportunity to work for such a prestigious company such as this, and I will always keep in mind everything I have learned here.
As a last wish of sorts, I would like to procure a recommendation letter from your office for if and when I decide to go back into the industry again. Please let me know if there is anything I may be able to do for you before I leave.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample resignation letter because of personal reasons.
Further things to consider when writing resignation letters to human resources
Resignation Letters
Resignation letters are letters written to employers to announce the intent to leave a currently held position. While the main objective of a resignation letter is to inform your employer that you are leaving, you can use it to maintain a positive relationship with the recipient by leaving with a positive final impression. Though you may feel as if this is a great opportunity to say how much you hated the company, it's always in your best interest to be polite so that your professional future remains secure. A resignation letter should be sent well in advance or as required by the contract to give the recipient enough time to fill your position.
Resignation letters are formal letters, and therefore, the writing tone must be professional. State your intention to resign clearly. If appropriate, give your reasons for the same. Thank the recipient for the experience and state how this position has positively influenced your profession. While at it, resist the temptation to make negative comments unless you want the recipient to remember you as an ungrateful employee. Wrap it up with a kind note and mention that you are willing to offer any assistance needed during the transition.
Letters to Human Resources
Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.
When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.
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