GUIDELINES
- The letter mainly serves as a embodied sales fee to strengthen the connection between you, your customers, and your colleagues. It may also serve as one to get new customers.
- Catch the reader's attention from the start.
- Continue the invitation. At the same time offer the reader the incentives when he or she attends.
- Describe the details of the event such as time, date and place.
- Show that you are looking forward to his or her taking.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Do you often hear employees complaining that the management never expresses themselves correctly? I know that it is a common problem, and I am sure that you firm is no different from others. Communication is often essential to the overall success of the business, and many managers find it a great challenge to be able to communicate just what they want. It is though much more than a problem between managers and employees, as communication is vital when speaking to customers as well.
York Executive Education is here to offer your staff the skills need to communicate effectively. We run half day and full day workshops that can be tailored to a company of any size. During these workshops, we can provide information about
*(list of workshop subjects)
We have attached further details about what is contained in the workshops, and also have enclosed details of our satisfied clients. I will call on you in the next couple of days to answer any questions you may have. I look forward to meeting you in person.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Invitation to effective communication seminar letter example.
Further things to consider when writing invitation letters to management
Invitation Letters
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Management
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.
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