GUIDELINES
- This letter is to show your disagreement on some directives or goals of organization or club. You could also complain about the action or performance of certain members or office. You may have to criticize a particular employee about some of his or her behavior. So it is recommended not to write such letters when you are in an angry mood. You should have a controlled tone. You could ask someone to read your letter and react to it. Make sure you do not insult anyone. But only convey the message that you were hurt by their behavior.
- Mention the specific situation which has caused you distress. Tell them about your expectations that have not been met.
- Suggest how the person or organization can change according to your expectation.
- State that you would be ready to help to rectify the situation. End on a positive note.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It seems that new members to our reading club have decided that it is a place where extreme political views can be expressed openly. The original reason for setting up the organization was to encourage a social gathering where we could discuss new and old books, and make suggestions as to the meaning behind the words. It seems though at recent meetings people have spent more time discussing what is happening in the political environment rather than what is going on between the covers of the books.
Political discussions are all very well in the right place; it is just that the reading club is not the place where politics should interfere with the purpose of the meeting. As such I feel that this issue should be brought to everyone's attention at the next monthly meeting. Otherwise, I believe that the reading group may no longer function as it should and once did.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter of complaint about political opinion at a book club.
Further things to consider when writing complaint letters to organizations
Complaint Letters
Complaint letters are letters written to a certain authority to address an unacceptable or unsatisfactory behavior or situation. They are used to address any offense, wrongdoing, grievance, or resentment arising out of products or services. Basically, complaint letters are used to raise concerns about unfair doings and seek a productive outcome. Some of the most common mistakes people complain about include defective or incomplete order, abnormal delays in sending consignments, mistakes in bills or reminders for payment, dispatching products of wrong quality, or even a neighbor's misconduct.
Complaint letters can be written by anyone for any reason. Provided you have a purpose and the facts to back up your complaint; then you can put together a complaint letter. State the actual complaint and put in all the necessary details such as the number of times the issue has occurred. Mention what actions you expect to be taken regarding your complaint (suggest solutions if necessary). If you are writing a complaint to a home owner about something that happened, explain clearly how the events transpired. Use a cordial and polite tone and ask for a response before closing your letter.
Letters to Organizations
Letters to organizations are letters written to institutions, associations, or any organized body of people working together to achieve a common goal. An organization could be a charity, union, corporation, or even a neighborhood association. There are a thousand reasons why you may want to write to an organization. Maybe you want to volunteer to offer your services, or you want to make a donation. Perhaps you are requesting sponsorship for your event. Whatever the reason, any letter to an organization must be formal and addressed properly.
When writing letters to organizations, it's important to know what it is that you want to achieve and what you want the organization to do. Use the standard business letter format. Start your letter with a proper salutation and introduce yourself or your company. State the purpose of the letter. Mention what you are asking for or what you are offering. Include any materials or information that you feel might be important to the recipient. Use a polite and professional tone. Keep the letter short, preferably, one page. In the end, thank the recipient in advance for his/her time and consideration. Sign-off using business-appropriate language. Include your full name and contact details.
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