GUIDELINES
- This letter is to show your disagreement on some directives or goals of organization or club. You could also complain about the action or performance of certain members or office. You may have to criticize a particular employee about some of his or her behavior. So it is recommended not to write such letters when you are in an angry mood. You should have a controlled tone. You could ask someone to read your letter and react to it. Make sure you do not insult anyone. But only convey the message that you were hurt by their behavior.
- Mention the specific situation which has caused you distress. Tell them about your expectations that have not been met.
- Suggest how the person or organization can change according to your expectation.
- State that you would be ready to help to rectify the situation. End on a positive note.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I have been a salesperson for Coleman's now for the past twelve months. There has though been through a gradual deterioration in the quality of products that we are selling. As a result, complaints are increasing, and sales are decreasing. I feel that unless some work is done imminently on the product quality, we will be left with customers left to sell to, and the business will have to close. I am sure that this situation can be rectified with some discussions between salespeople and manufacturers.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Complaint letter to organization about bad product quality.
Further things to consider when writing complaint letters to organizations
Complaint Letters
Complaint letters are letters written to a certain authority to address an unacceptable or unsatisfactory behavior or situation. They are used to address any offense, wrongdoing, grievance, or resentment arising out of products or services. Basically, complaint letters are used to raise concerns about unfair doings and seek a productive outcome. Some of the most common mistakes people complain about include defective or incomplete order, abnormal delays in sending consignments, mistakes in bills or reminders for payment, dispatching products of wrong quality, or even a neighbor's misconduct.
Complaint letters can be written by anyone for any reason. Provided you have a purpose and the facts to back up your complaint; then you can put together a complaint letter. State the actual complaint and put in all the necessary details such as the number of times the issue has occurred. Mention what actions you expect to be taken regarding your complaint (suggest solutions if necessary). If you are writing a complaint to a home owner about something that happened, explain clearly how the events transpired. Use a cordial and polite tone and ask for a response before closing your letter.
Letters to Organizations
Letters to organizations are letters written to institutions, associations, or any organized body of people working together to achieve a common goal. An organization could be a charity, union, corporation, or even a neighborhood association. There are a thousand reasons why you may want to write to an organization. Maybe you want to volunteer to offer your services, or you want to make a donation. Perhaps you are requesting sponsorship for your event. Whatever the reason, any letter to an organization must be formal and addressed properly.
When writing letters to organizations, it's important to know what it is that you want to achieve and what you want the organization to do. Use the standard business letter format. Start your letter with a proper salutation and introduce yourself or your company. State the purpose of the letter. Mention what you are asking for or what you are offering. Include any materials or information that you feel might be important to the recipient. Use a polite and professional tone. Keep the letter short, preferably, one page. In the end, thank the recipient in advance for his/her time and consideration. Sign-off using business-appropriate language. Include your full name and contact details.
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