Letter of interest.

Further things to consider when writing inquiry letters to management

Inquiry Letters

Inquiry letters are letters written to ask for information or ascertain its authenticity. These letters can be written by customers to inquire about products and services or by a company to request for information on how to go about developing new business. Inquiry letters can also be sent to hiring companies to inquire about available job openings even before they are advertised. An inquiry letter facilitates business operations and satisfies the sender. Drafted clearly, the letter can remove any misunderstandings between two parties and help them reach a common ground.

When writing inquiry letters, there are a few things that you should keep in mind. Start the letter by mentioning what you are enquiring about. If it is a job, for instance, mention how you learnt about the hiring company. Be specific, brief, and straightforward, but remain within the boundaries of etiquette. Include relevant information such as the date and time by which you need the information. Write in an active voice and provide relevant facts. If there are any supportive documents required, mention them in the letter and attach them at the end. Close by thanking the recipient for his/her time and mentioning that you await his/her response.

Letters to Management

Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.

Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.