Letter of inquiry for a product.

Further things to consider when writing inquiry letters to vendors

Inquiry Letters

Inquiry letters are letters written to ask for information or ascertain its authenticity. These letters can be written by customers to inquire about products and services or by a company to request for information on how to go about developing new business. Inquiry letters can also be sent to hiring companies to inquire about available job openings even before they are advertised. An inquiry letter facilitates business operations and satisfies the sender. Drafted clearly, the letter can remove any misunderstandings between two parties and help them reach a common ground.

When writing inquiry letters, there are a few things that you should keep in mind. Start the letter by mentioning what you are enquiring about. If it is a job, for instance, mention how you learnt about the hiring company. Be specific, brief, and straightforward, but remain within the boundaries of etiquette. Include relevant information such as the date and time by which you need the information. Write in an active voice and provide relevant facts. If there are any supportive documents required, mention them in the letter and attach them at the end. Close by thanking the recipient for his/her time and mentioning that you await his/her response.

Letters to Vendors

Letters to vendors are letters written to people or companies offering goods for sale. These letters could be written to inquire information about a product, terminate a contract with a vendor, or to inform a vendor of relocating of business. If you own a company, writing to your vendors is important as it provides you and the recipient with proof that you actually requested something or took action regarding an issue. It is also an effective way to communicate sensitive information that may not be communicated on the phone.

Letters to vendors must be written in the standard business letter format and should use an official letterhead. Start the letter with a statement that informs the recipient of the purpose of your letter. Explain the letter in details providing all the important information. For instance, if you are writing to terminate your contract with the recipient, mention the date when you want to effect the change. However, if your letter is to inform the recipient of your business relocation, you should provide the new business location and address. Be brief and use a professional tone. Finish on a positive tone and sign the letter with your full name.