GUIDELINES
- If an organization has offered you an honorary position, give a polite and complementary response. It will clarify what that organization expects from you. Define your role so that there is no misunderstanding later on.
- Courteously express your wish to serve.
- Confirm your role in the organization that it's just honorary, and it doesn't need personal involvement.
- Show your interest to participate in the organization's activities, goals, and aspirations. Offer your support.
- Close with best wishes for the organization's success.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am extremely honored by your invitation requesting me to put in my services as an honorary member for your fundraising endeavor. I am very much thankful for the assurance placed on me. However, I am afraid my full-fledged participation will not be possible owing to some restraints. But, I shall try my level best to put in as much service as is possible to further your noble cause.
I wish that this endeavor is largely triumphant, and your objectives are met. Owing to the backing of your strong team, I am assured that this will be possible.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter accepting an honorary position in a fundraising cause.
Further things to consider when writing acceptance letters to fundraisers
Acceptance Letters
Acceptance letters are a form of written communication exercised by people to accept a proposal or request formally. The purpose of these letters is to acknowledge your acceptance of the request at hand or express your readiness to do something. The simple act of replying in writing demonstrates a bright side of your character to those inviting. Some of the situations you might want to reply with an acceptance letter include admission requests, franchising opportunities and invite to meetings or celebrations. Proposals, job opportunities, privy membership invites, or speaking engagements may also require you to write an acceptance letter.
When writing acceptance letters, you should thank the person at the beginning of the letter and state how happy you are about accepting the proposal. Be sure to write the exact title of the proposal. Mention any needs, to your situation, for example, address and directions to the venue or agreed amount for charitable donations. If you are accepting an employment offer, restate the terms to show the other person you clearly understand them. Keep the letters as brief as possible and straight to the point. Where appropriate, inform the other person what is going to happen next.
Letters to Fundraisers
Letters to fundraisers are letters sent to people who seek financial support for charities, institutions, and/or other enterprises. If you have been requested to donate something to a fund, there are times when you may find yourself writing to the fundraiser. It could be to seek some clarification about the donation, to inquire about the venue and date, or even to cancel the invitation to the fundraiser. In all situations, letters to fundraisers should be sent well in advance so that all the involved parties can be on the same page.
The best letters to fundraisers are short and to the point. Start the letter with the proper salutation making sure that it is addressed formally and to the right person. Clearly mention the purpose of the letter. If you are writing to cancel an invitation, for instance, state so and give the reason for cancellation. In instances where you are writing to request some information, mention exactly what you are requesting. Include any other details that you think could be of help to the recipient. Be polite and maintain a professional tone. Conclude on a positive note and with a statement that calls the recipient to action.
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