GUIDELINES
- Inform the reader that you are thankful, also point out the particular advice that he or she gave.
Explain why you give importance to the suggestion.
Discuss on how you plan to put into action the advice, or why you won't use it at this time, or that you will reconsider it in the future.
Tell him or her that you appreciate his or her help and give a statement that you are accepting other good suggestions. - Inform the reader that you are thankful, also point out the particular advice that he or she gave.
- Explain why you give importance to the suggestion.
- Discuss on how you plan to put into action the advice, or why you won't use it at this time, or that you will reconsider it in the future.
- Tell him or her that you appreciate his or her help and give a statement that you are accepting other good suggestions.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I was pleased to receive your suggestion on how to make our delivery system more efficient. I agree that we should be embracing modern technology and know that it will help improve our performance. It is obvious that you have done a great deal of research on the matter and would appreciate the chance to talk your ideas through with you. As such my assistant will be calling to make an appointment.
I have always strongly believed that as a company we should always listen to our members of staff, and it is something that I feel makes the film a great one. Your ideas seem particularly relevant to the improvement of our business, and I know that we can improve our customers' experiences in adopting it.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to thank someone for his suggestion.
Further things to consider when writing thank you letters to employees
Thank You Letters
Thank-you letters are letters written to politely acknowledge a gift, service, compliment or an offer. Simply put, these are letters you write to express your gratitude and appreciation for someone's thoughtful actions. You can send a thank-you letter after personal events, an interview, networking events, after receiving a gift or donation, etc. A thank-you letter is always special in that it lets the recipient know that what he/she did was greatly valued and appreciated. The letter should be sent promptly and when the events are still fresh so that it can be more meaningful.
Thank-you letters should be warm, personal, and sincere. Begin with the two magical words "Thank you," and address the recipient in a way that feels most natural. Be clear about what you are thanking the person for. Let the recipient know why his/her specific gift or actions are cherished and why they are important to you. Inquire after the recipient's well-being and share some information about your life. Let him/her know that you are thinking about him/her and mention the next time you may want to meet. To wrap things up, thank the recipient again and let him/her know that you value his/her friendship.
Letters to Employees
Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.
All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.
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