GUIDELINES

  1. Express your appreciation for the individual.
  2. Relay why you are giving appreciation.
  3. Mention the traits of the individual which contributed to the good deed done.
  4. End on a positive tone.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

You are at this moment commended by the Navy for the excellent job you did in the recent inter-corps exercises last week. You have stood out from the rest by being able to use your leadership skills which turned out to be an invaluable asset to you and your team.

We look forward to hearing more great things about you.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -