GUIDELINES
- Mention the actual issue and your expected resolution. Do not blame or threaten the reader especially if this is the first letter. If the issue is not resolved, you may state your planned course of action.
- Mention the problem and your disagreement.
- Support your point of view with appropriate evidence.
- Mention the solution that you would like to see. Also, state what measures you are ready to take to get the desired results.
- Thank the reader and express your confidence to reach an amicable solution.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I feel I must write to confirm the school's position in regards to your daughter. Jane's work has seen a severe decline in the past few months, and she has failed to pass the year in both Math's and English.
We have previously advised you what would happen if Jane's work did not improve, through our letters and phone calls. We have sent this letter to your job's address in the knowledge that this letter will get your earliest attention. As such this is a confirmation that Jane will have to attend summer school to pass the school year.
Please phone me on the number at the top of this letter if you feel that there is anything to discuss.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Disagreement letter concerning a student's performance.
Further things to consider when writing disagreement letters to teachers
Disagreement Letters
Disagreement letters are letters written when someone disapproves the opinion of the other person. They allow you to express your frustrations or concerns assertively and constructively. There are many situations that might force you to write a disagreement letter. For instance, an accusation of a company policy violation, poor performance rating, or wrongful discharge. It may also be a local government decision that could affect your property. When these things happen, you may feel defensive and angry, and it is important that you calm down and clear your head before expressing your opinion.
Disagreement letters must be written in a manner that expresses your opinion clearly. Outline the disagreement and briefly explain how you think it can best be resolved. Maintain a professional tone throughout the letter and avoid being rude to the recipient. Keep the letter brief and to the point and avoid adding unnecessary details that might confuse the issue or the recipient. Be constructive and back up your opinions with evidence, pointing out the specific error or concern respectfully. Avoid accusations and threats despite how you feel. End the letter with a positive tone that displays your confidence in resolving the issue.
Letters to Teachers
Letters to teachers are, simply, the letters you send to your teachers or any other person whose job is to help you acquire knowledge. There are many occasions when you may find it necessary to write to your teachers. May be you want to see how they are doing over summer break, you want to apologize for bad behavior, or you just want to appreciate them for being the best. Whatever the occasion, writing a letter can allow you to express yourself in a personal and sincere way. Depending on the content, you can follow the basic letter format or a format specific to appreciation and apology letters.
Before writing letters to teachers, it is important to write a draft so that you are able to organize your thoughts. Start your letter with the right salutation and mention the name of your teacher. Write an introductory sentence that states the purpose of your letter. Convey your message clearly and directly. Stay on topic and avoid bringing in irrelevant stories. Use an honest, sincere, and respectful tone. Wrap things up by wishing your teacher well. Reread the letter to catch any grammar and spelling mistakes.
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