GUIDELINES
- This letter announces a good news in an upbeat tone. It also promotes goodwill in a group while focusing on a particular person. It can inspire others to struggle and get recognition.
- Announce the name of the winner of the contest.
- Highlight the efforts of the winner.
- Tell the readers what prize the winner will get.
- Congratulate the winner in a warm manner.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It is our pleasure to announce that Jill Miller of Kinnaird Elementary School has been chosen as the winner of our essay competition, ?The Meaning of the Constitution for Me." Her essay was selected out of the 30 essays written by students in elementary schools all over the city.
Jill is a fourth - grader and the daughter of Frank and Melissa Miller of Springfield. Apart from getting her essay published in the Springfield Gazette Sunday, June 7 issue, Jill will be receiving a saving bond worth $60. Congratulations, Jill!
We would also like to congratulate all the students who participated; we received numerous remarkable essays. However, we regret that only one child can be chosen as the winner. Each student who sent entries will be receiving a certificate of participation.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter announcing the winner of a school's essay competition.
Further things to consider when writing announcement letters to students
Announcement Letters
Announcement letters are letters that notify or give information about a certain occasion, special event, or occurrence that people are required to be aware of. They could be for a concert, a special sale, or even a graduation party. Announcement letters are usually informal and state clearly and concisely what the event/occasion is and what further actions the recipient should take. Announcement letters can be used in many personal and business situations. In personal situations these letters may be used, for instance, to announce a birthday, death, wedding, or graduation. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment.
Announcement letters should be written in a straightforward manner stating all the necessary facts. Clearly state why you feel the occasion is important. If you are delivering bad news, be optimistic for the future. Bold and highlight the points that need focus so that the content is clear to the reader. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.
Letters to Students
Letters to students are letters written to people who are learning in colleges or universities. Such letters could be from teachers/lecturers or the administration. They can be addressed to a specific student, students of a specific module/course, or all students in an institution. Letters to students can be written to address behaviors in students, give information about a certain course or module, or announce an important date in an institution. Depending on the sender and the content, these letters can be formal or informal.
When writing letters to students, you need to evaluate the content and the relationship you have with the recipient. For instance, if you are writing to give advice to one of your favorite students, make the letter personal and friendly. However, if you are addressing a group of students on matters concerning an academic program, use a formal and professional tone. Regardless, all your letters must have a clear subject line that explains your purpose. Convey your message directly, highlighting and bolding important information. If you are giving instructions, arrange the instructions in bullets or numbers. Conclude with a call to action and sign the letter with your full name, title, and signature.
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