GUIDELINES
- Write this letter explaining why you do not want to go ahead with the proposed action. State the problems clearly without blaming. Make an effort to resolve the problem in a respectful way. Mention your alternative proposal.
- Mention why you disagree with the proposal.
- State the reasons for disagreement.
- Explain your alternative plan for resolving the issue.
- End with a note of trust and confidence in the reader.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
As Matt's dad, we understand your concern over the news. Indeed, Matt is failing his Math and Biology subjects. Other than this, Matt has several absences from both classes that are handled by Ms. Slade and Ms. Johnson. On three Math exams that Matt took, he only got the passing grade of 65%. Sad to say, he did not show up for the other two exams and, as such, he got a failing grade on both. In Biology, Matt only attended two of the five school days last week.
Matt has been reprimanded and sent to detention several times. My assistant left a message on your office's answering machine, and also sent two letters addressed to your residence. Only by contacting you at work do I feel secure that you will receive the proper information on the situation. Matt's poor performance requires him to enroll in summer school so that he can graduate together with his class. Kindly call me on my personal mobile number if you need me to answer any question.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Disagreement sample letter concerning a student's grade.
Further things to consider when writing disagreement letters to schools
Disagreement Letters
Disagreement letters are letters written when someone disapproves the opinion of the other person. They allow you to express your frustrations or concerns assertively and constructively. There are many situations that might force you to write a disagreement letter. For instance, an accusation of a company policy violation, poor performance rating, or wrongful discharge. It may also be a local government decision that could affect your property. When these things happen, you may feel defensive and angry, and it is important that you calm down and clear your head before expressing your opinion.
Disagreement letters must be written in a manner that expresses your opinion clearly. Outline the disagreement and briefly explain how you think it can best be resolved. Maintain a professional tone throughout the letter and avoid being rude to the recipient. Keep the letter brief and to the point and avoid adding unnecessary details that might confuse the issue or the recipient. Be constructive and back up your opinions with evidence, pointing out the specific error or concern respectfully. Avoid accusations and threats despite how you feel. End the letter with a positive tone that displays your confidence in resolving the issue.
Letters to Schools
Letters to schools are letters written to institutions designed to provide learning environment and spaces to pupils and students. There are many times when you may feel the need to write to a school administration. Maybe you want to recommend a student or employee or want to apply for an academic program. Perhaps your child has a disability, and you want to make sure that he/she is receiving special education services. Whatever the issue, putting your thoughts in writing avoids confusion since it provides you and the recipient with a record of your request. It is, therefore, crucial to keep a copy of any letter you send.
All letters to schools must use the standard business letter style. Start your letter with the proper address and salutation. Introduce yourself and explain the reason for your letter clearly and concisely. Depending on the content of your letter, provide any documentation that gives the recipient reference to the case or clarifies your concerns. Keep the tone polite, respectful, and professional. Close by thanking the recipient for his/her time and with a note of anticipation of positive feedback. Sign off and proofread the final draft before sending it.
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