Invitation Letter to a Seminar, Conference, Presentation


  1. The letter mainly serves as a embodied sales fee to strengthen the connection between you, your customers, and your colleagues. It may also serve as one to get new customers.
  2. Catch the reader's attention from the start.
  3. Continue the invitation. At the same time offer the reader the incentives when he or she attends.
  4. Describe the details of the event such as time, date and place.
  5. Show that you are looking forward to his or her taking.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

The members of York City Association want to give you something.

The Association has been giving members of the education and business communities the chance to give something back to the commonwealth and to interact socially with their peers.

We have enclosed a detailed brochure about what we do and have highlighted some of the worthwhile activities that we offer. Also, to our past successes, we are working on some future events that I am sure you will be interested in volunteering.

The Association meets once a month at the Lodge House on East Street. We would like to invite you to our next meeting on Friday, April 7 at 7:00 pm. Dinner is on us, and it will be a chance to find out more about us without any pressure to join us. If you would like to attend the dinner, then please let me know on 887-3311.

We are all looking forward to meeting you in person.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -