Invitation Letter to a Seminar, Conference, Presentation

GUIDELINES

  1. The letter mainly serves as a embodied sales fee to strengthen the connection between you, your customers, and your colleagues. It may also serve as one to get new customers.
  2. Catch the reader's attention from the start.
  3. Continue the invitation. At the same time offer the reader the incentives when he or she attends.
  4. Describe the details of the event such as time, date and place.
  5. Show that you are looking forward to his or her taking.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

The members of York City Association want to give you something.

The Association has been giving members of the education and business communities the chance to give something back to the commonwealth and to interact socially with their peers.

We have enclosed a detailed brochure about what we do and have highlighted some of the worthwhile activities that we offer. Also, to our past successes, we are working on some future events that I am sure you will be interested in volunteering.

The Association meets once a month at the Lodge House on East Street. We would like to invite you to our next meeting on Friday, April 7 at 7:00 pm. Dinner is on us, and it will be a chance to find out more about us without any pressure to join us. If you would like to attend the dinner, then please let me know on 887-3311.

We are all looking forward to meeting you in person.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Invitation Letter to a Seminar, Conference, Presentation.

Further things to consider when writing invitation letters to professionals

Further things to consider when writing invitation letters to professionals

Invitation Letters

Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.

Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.

Letters to Professionals

Letters to professionals are letters sent to people who are engaged and qualified in a profession. The recipients of such letters could be professionals in business and administration, health, information and communication technology, legal issues, science and engineering, teaching, etc. There are many occasions where you may want to write to a professional. For instance, to obtain information, to apply for a job or academic program, to raise a complaint, or just to express your opinion in a coherent manner. In all scenarios, letters to professionals must be well-written and correctly formatted.

When writing to any professional, your letter needs to be focused and concise, so that your point is made clearly, definitively, and politely. State the purpose of your letter in the beginning without veering from the subject. Use a polite and respectful tone even if you are complaining; avoid slang or jargon and any other informal language. Adhere to the standard conventions and format of good formal letter writing and present your letter attractively. Reread your letter to find spots that need grammar and punctuation correction and to make sure that the recipient is addressed properly. Close the letter with your full, formal name and signature.

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