Thank you letter to a colleague, boss, employee who is retiring


  1. Write this letter to an associate, manager or a client who is soon to retire. Use a tone that will communicate well you relationship with him or her. Although most of the time, retirement is an event to celebrate and respect them, write with utmost care especially when the reader is departing under unfavorable circumstances.
  2. Start the letter by acknowledging the reader's retirement. If possible, congratulate him or her.
  3. Reminisce and tell the reader about his or her career.
  4. Send him or her good intentions and end the letter.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

As you enter into retirement, it is time for us to profess our thanks for the years of leadership that you have given the company. We have never met anyone who has combined gifts of wisdom, fairness and control to such an extent, and you have been the best manager this firm has ever known. You have helped all of us, and you have touched all of us deeply. We cannot thank you enough for the hard work you have put in, and the guidance that you have provided. It is time for us to wish you all the best for your retirement years.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -