GUIDELINES
- Suggesting a solution to your superior is a bit tricky. Your letter should be specific, and your tone should be respectful. Explain the situation in detail to convince the reader that the problem is worthy of his/her attention. Present your suggestion and convince the reader that it will help. Suggest to set up a meeting to discuss everything in detail. You should imply concern rather than criticism which won't put your reader on the defensive.
- Explain the reason for writing this letter.
- Present your solution and give specific details.
- Ask for feedback or suggest a meeting to discuss everything in detail.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am a bit concerned with the turnover of my sales team. For this past year, most employees only stayed for an average of three months. The first two months are for training, and apparently, the company only gets one-month substantial work from these employees.
I have thought things over, and I believe that there is a need for us to change our hiring procedure. We should inform new applicants that we require at least a year's stay in the company. Also, we should check the stability of the work histories of these potential employees. I will be waiting for your response on this matter. I wish to solve this problem quickly.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to suggest a solution to a company's problem.
Further things to consider when writing suggestion letters to my boss
Suggestion Letters
Suggestion letters are letters written to give an option, recommend something or give a point of view on an issue. A suggestion letter can be written to either request for a suggestion or give a suggestion requested for. The letter can be formal or informal based on the setting. In a business setting the letter should be formal and professional while in a personal or private setting the letter can be informal and casual. A suggestion letter should be sent promptly and should provide the best advice to help the recipient solve the issue at hand.
When writing suggestion letters, you need to be genuine. State that the opinion you are giving is up to the best of your knowledge. If you have given any suggestions successfully in the past, this is a great opportunity to refer to the effectiveness of those suggestions. Be courteous and assure the recipient that you have carefully analyzed the situation and that the given recommendation is the best solution or settlement. Do not forget to mention any potential benefits of the given recommendation. Be polite and maintain a soft tone. Conclude by asking the recipient to contact you in case of any queries.
Letters to My Boss
Letters to my boss are the letters you write to your superiors or the person whom you report to at work. The recipients of such letters can be the company owners, managers, or any other person who is in charge of employees in a company. Whether you want to raise a complaint, appreciate your boss, apologize for wrongdoing, or ask for permission to do something, a letter will get the job done. It will give you the time to organize your thoughts and of course, putting your thoughts in writing will let your boss see the seriousness of the issue.
Letters to my boss can be formal or informal depending on the relationship between the sender and the recipient. However, the letter must be addressed to a specific person. Start by stating your reason for writing the letter. Next, deliver you message providing any relevant information regarding the issue. Make the letter short and direct to the point. Use a polite, respectful, and professional tone. Refrain from making offensive or negative comments even if you are lodging a complaint. Wrap it up with a positive remark or a call to action. Sign and date the letter.
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