GUIDELINES
- Keep in mind that this letter might be posted on a bulletin board to inform others. Your thank your message should be comprehensive so no one will feel unappreciated. An immediate expression of gratitude will help you convey your feelings genuinely.
- Mention the particular reason you are thanking the reader for
- Shortly comment on the concern and discuss the quality or the importance of the media exposure.
- End the letter with an expression of kindness.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I would personally like to express my most heartfelt gratitude in the way that you covered the opening of our new neighborhood center. The positive light that you conveyed has proved to be a massive draw for some people, and we have more people making use of our facilities then we ever expected. Everyone here appreciates the way that you conducted yourself when talking with our visitors and the final editing of the report was a credit to you and your organization.
We were happy to invite you to our center, and would extend that invite to include any future times when you would like to visit. Please pass on our thanks to all those who were involved in the production of the report.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter to thank someone for covering the center's opening.
Further things to consider when writing thank you letters to media outlets
Thank You Letters
Thank-you letters are letters written to politely acknowledge a gift, service, compliment or an offer. Simply put, these are letters you write to express your gratitude and appreciation for someone's thoughtful actions. You can send a thank-you letter after personal events, an interview, networking events, after receiving a gift or donation, etc. A thank-you letter is always special in that it lets the recipient know that what he/she did was greatly valued and appreciated. The letter should be sent promptly and when the events are still fresh so that it can be more meaningful.
Thank-you letters should be warm, personal, and sincere. Begin with the two magical words "Thank you," and address the recipient in a way that feels most natural. Be clear about what you are thanking the person for. Let the recipient know why his/her specific gift or actions are cherished and why they are important to you. Inquire after the recipient's well-being and share some information about your life. Let him/her know that you are thinking about him/her and mention the next time you may want to meet. To wrap things up, thank the recipient again and let him/her know that you value his/her friendship.
Letters to Media Outlets
Letters to media outlets are letters written to publication, television company, or any other mass media that provides news or feature stories to the public. Whether you want to get that media interview or have news articles written about your company or product, writing to a media outlet might get the job done. You don't have to write a long boring story; a brief, catchy letter is all you need to get a reporter interested to hear your story.
When writing letters to media outlets, you need to understand the purpose of your letter and take the time to research the publication or media that is best suited for your subject. Start the letter with a quirky headline that grabs the recipient's attention. Editors and producers receive hundreds of these letters every week, so you need a strong hook that arouses curiosity and entices them to keep reading. Get to the point and explain why the recipient would be interested in your offering. Provide all the necessary details. Give testimonials if necessary. Provide your contact information to make it easier for the recipient to follow up with you. End your letter positively and with a call to action.
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