GUIDELINES

  1. Suggesting a solution to your superior is a bit tricky. Your letter should be specific, and your tone should be respectful. Explain the situation in detail to convince the reader that the problem is worthy of his/her attention. Present your suggestion and convince the reader that it will help. Suggest to set up a meeting to discuss everything in detail. You should imply concern rather than criticism which won't put your reader on the defensive.
  2. Explain the reason for writing this letter.
  3. Present your solution and give specific details.
  4. Ask for feedback or suggest a meeting to discuss everything in detail.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

The new management policy is inciting worries and stress among the employees in our department. Weekly performance reviews are more taxing than monthly reports. Many employees have spoken their concern that this short period for studies may result in low averages of the department or individual production. Moreover, they are concerned that they might be given sanctions if their evaluation is inadequate.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Suggest a solution to a company's problem - letter example.

Further things to consider when writing suggestion letters to management

Further things to consider when writing suggestion letters to management

Suggestion Letters

Suggestion letters are letters written to give an option, recommend something or give a point of view on an issue. A suggestion letter can be written to either request for a suggestion or give a suggestion requested for. The letter can be formal or informal based on the setting. In a business setting the letter should be formal and professional while in a personal or private setting the letter can be informal and casual. A suggestion letter should be sent promptly and should provide the best advice to help the recipient solve the issue at hand.

When writing suggestion letters, you need to be genuine. State that the opinion you are giving is up to the best of your knowledge. If you have given any suggestions successfully in the past, this is a great opportunity to refer to the effectiveness of those suggestions. Be courteous and assure the recipient that you have carefully analyzed the situation and that the given recommendation is the best solution or settlement. Do not forget to mention any potential benefits of the given recommendation. Be polite and maintain a soft tone. Conclude by asking the recipient to contact you in case of any queries.

Letters to Management

Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.

Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.

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