- This letter should acknowledge the receipt of an important document. It could be a contract bid, a resume, or an application. The letter could have a professional tone. It could state the future course of action in brief.
- Mention that you have received the document.
- Talk about the future course of action.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
We would like to thank you for showing an interest in being a part of our company. Our HR personnel has received your curriculum vitae and a cover letter seeking employment.
There is a process that our company follows regarding requests for employment. Upon receipt of your resume, our department head reviews your qualifications to see if you fit any job openings at the time. Should you qualify, a representative will get in touch with you via email and a phone call to inform you of the specifics of your initial interview. This process usually takes 3-5 days after receiving your application.
If, however, we have no openings for you, we will keep your application in our database for one year and contact you once a position, which we feel you would do well in, is available.
I hope this provides you with some clarity regarding our hiring process and look forward to you being a member of our company shortly.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Confirm the receipt of a resume. Sample letter.
Further things to consider when writing job offer to job candidates
Job offer letters are formal letters sent from a hiring company to selected job candidates to confirm that the candidates have been offered the positions officially. A job offer letter usually comes after a candidate has successfully completed an interview. The letter confirms the employment's offer details such as the job's description, salary, allowances, work schedule, paid time off, the date the employment starts, etc. If a candidate chooses to accept the job offer, he/she signs and returns the letter as an official and formal confirmation of acceptance of the position.
Job offer letters kick off the employment relationship on a positive note. Say as much as possible about the offered position and its responsibilities. Clearly state the salary, mode of payment, and the frequency of payment. Briefly describe the benefits and allowances offered by the company such as housing, health, transport, etc. Be specific about dates and time. For instance, mention the employment start date and time, when you want the signed offer letter returned, the length of the probationary period, etc. Name other relevant documents the candidate is supposed to provide or sign before he/she starts working. Conclude on a note of anticipation of a positive response.
Letters to Job Candidates
Letters to job candidates are letters sent to applicants who are being considered for certain job positions. These could be acceptance letters to let the candidates know that they have been accepted, rejection letters to unsuccessful candidates, or job offer letters to officially offer job positions to the candidates. In all situations, a letter to a job candidate should be professional, thoughtful, and kind. Although you may think that it's unnecessary to write to a candidate after an unsuccessful interview, there is nothing more unkind than leaving a candidate waiting and wondering. Letters to job candidates are essential in that they eliminate doubts and confusion after an interview.
The best letters to job candidates are professionally and formally written. Use proper address and salutation for the candidate. Start by congratulating the candidate for his/her time. Proceed directly to conveying the intended message. If the candidate has been accepted and offered the job, state so clearly and provide more information about the position. However, if the candidate has been rejected, communicate this assertively and invite him/her to apply in the future. Make the letter short, clear, and to the point and avoid providing unnecessary details. End on a positive note.