Letter to respond to a job offer, negotiating conditions


  1. If you receive a job offer, you should be sure that the conditions you negotiated are right for you. You should be able to jeopardize the offer instead of accepting it as it is. Your tone should be positive and respectful. It is necessary to make sure that the reader knows that you are interested in this offer.
  2. Thank the reader for his/her job offer.
  3. Point out the terms you want to change and how you want to modify them.
  4. If it suits the situation, mention the conditions you are willing to accept.
  5. Tell the reader how you will contact him/her the next time.
  6. Show your interest in the job again. End positively by expressing confidence in your abilities to contribute to the company.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I was very pleased to receive your response regarding my job application. Thank you very much for trusting me to do the job. I am certainly looking forward to working for XYZ Inc.

Before we proceed with the next steps, however, I would just like to clarify something. During our initial discussions, we agreed that I would be handling two small teams. However, this is not mentioned in the job description I received yesterday. Since one of the reasons I was so eager to take on this responsibility is the opportunity to hone my leadership skills, I am anxious to know if I will still be given the same tasks as initially agreed on. Please feel free to contact me as soon as possible so that we can discuss this. Thank you for your time and consideration.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -