Confirm an appointment, meeting, interview. Sample letter


  1. The reader already knows the information. So confirm the same with a brief mention of required information or instructions.
  2. Mention that the promotion, transfer, or relocation is confirmed.
  3. State the date from when the change would come into effect.
  4. Also, mention any required instructions or relevant information.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am sending you this email to confirm that I will be able to make it to the meeting you scheduled for tomorrow, at 3:00 pm. I have also completed and attached the questionnaire you sent, which I believe will be used for tomorrow's affair. If you would like me to clear up any concerns regarding the questionnaire, please don't hesitate to give me a call or send me an email.

I am looking forward to our meeting tomorrow and hope that we will be able to accomplish a lot.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -