- The letters that offer condolences and support during bad times are important. Such letters have an optimistic outlook towards the future. Your tone should be full of hope. It should not point towards any allegations.
- Start with a direct statement of regret and sympathy. Introduce yourself or your organization.
- Offer your support and end on a positive note. Make a statement about an expectation of a better future.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
We are writing to let you know that our group continues to support your work and aspirations willingly on the council for the city of San Isidro. Though your recent education project was not approved, this time, we believe that someday, with the right timing and the right budget, the other officials would see it in a new light and would be more than willing to give it a go signal. In any way that we can be of help, please do let us know. We are behind you all the way.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter of continued support for a failed project.
Further things to consider when writing government letters to government officials
Government letters are letters you write to a government official to voice your concerns or air your grievances. Most people write government letters when airing their concerns or when running businesses that regularly communicate with the government. Government letters help you weigh in on what is going on in your locality, state, or nation. Since these letters are addressed to different government officials, you need to use the proper addressing etiquette. The official mailing address varies from official to official, and therefore you need to look up for the standard address for that specific recipient.
When writing government letters, there are a few things you need to keep in mind. For starters, you need to learn the official's name and clarify why you are addressing the letter to this particular person. If you don't know any specific official, use the address of the relevant department. Clearly mention why you are writing the letter and your expectations. Show due respect even if you feel that the recipient is in the wrong. Support your stance with logical arguments and strong evidence. Highlight some of the benefits of considering or following your suggestion and close the letter with a call to action.
Letters to Government Officials
Letters to government officials are letters written to any person who works and acts in an official capacity for the government. The recipients of such letters could be congressmen, governors, or even the president. There are many reasons why you may want to write to a government official. Maybe some roads in your area need reconstruction and proper lighting. Perhaps there is a curfew in your town which has made it impossible for you to do night shifts. Whatever the reason, the letter must be formal, respectful, and well-worded.
When writing letters to government officials, you need to decide the official to whom you want to direct the letter. Start by introducing yourself and clearly stating the reason for your letter. Explain how the issue at hand affects you and other people in your group. Explain your personal stand on it and the reason for your position. Offer suggestions that you think can solve the problem. Emphasize important information by bolding or underlining. Try to keep the letter short, preferably one page. Wrap it up by thanking the recipient in advance for reading the letter and considering your thoughts. Type the letter or write it in clear, legible handwriting.