- Appreciation would be the best motivation for an employee. In this letter, you could genuinely compliment the efforts of your employee. It could have a friendly tone but you could choose to be professional. A bonus payment or any such token of appreciation could be mentioned in this letter.
- Acknowledge the achievements of your employee.
- Appreciate the efforts of your employee to achieve such high standard.
- End with a note of gratitude for the contributions of your employee.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Susan, I would like to let you know that your work on the Junta account has not gone unnoticed by members of the management. It has not been an easy account to manage, but you have always managed to find the appropriate solution. I know how much you thrive on the challenge, and would like to express my personal gratitude for the work you have done. Everyone in management hopes that you will bring your enthusiasm to many new accounts in years to come.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Compliment an employee's performance. Sample letter.
Further things to consider when writing compliment letters to employees
Compliment letters are letters written to commend someone for his/her good deeds. The objective of such letters is to praise someone for his/her hard work or achievement. Though compliment letters are considered a professional gesture in the corporate world, you can use them in your personal life to appreciate your loved ones for their achievements. Compliment letters can be used in instances such as complimenting an employee for a job well done, complimenting the organizing committee for an excellent event, or complimenting someone for winning an award. They can also be used to compliment a colleague for delivering a good orientation or sales speech.
When writing compliment letters, make sure to mention the name of the person you are complimenting in the letter stating how valuable this person is. If you are complimenting an employee's productivity, appreciate his/her efforts to achieve such high standard. Be sincere and genuine when talking about someone's achievements. Mention the reason why you are complimenting this person. Be polite and maintain a friendly tone throughout the letter. Make sure that the words in the letter make the other person feel special and appreciated. End the letter by praising this person again for his/her contributions.
Letters to Employees
Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.
All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.