Sample letter to announce an employee's retiring


  1. This letter announces the retirement of an employee. Besides giving the news and providing useful information about the retirement, it also builds goodwill among the concerned people. Include the achievements and significant contributions of the individual who is retiring.
  2. Name the person who is retiring. State the retirement date.
  3. Give an overview of the individual's employment history. Highlight specific contributions and achievements.
  4. If it's suitable, announce any event that will glorify this person's retirement.
  5. Wish him/her all the best for the future.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

We are both happy and sad to announce that Mr. Martin Rossford is now officially retiring from his position as the vice president of our company. Ross, as his coworkers affectionately call him, has been with our business since it started in 1973. Throughout the years, Ross' has been responsible for successful mergers with three companies that have helped us boost our standing in the industry, making us one of the current leaders in the field. His thoughtful style of leadership has also helped our company become more of a big, happy family than anything else.

We will be holding a retirement party for him at the Lotus Garden Restaurant at 7:30 p.m. on July 14. Everyone is enjoined to attend this party in honor of our dear friend and colleague.

To our dearest Ross, we wish you all the best, and we hope you enjoy a happy, healthy, well-deserved vacation!


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -