Sample letter announcing an employee's achievements


  1. Appreciating the achievements of employees is an excellent opportunity to boost their morale. It also builds trust and the feelings of goodwill between the management and staff. This letter shows that you take an interest in individuals and their lives. You don't think about them as numbers that affect your profit margin.
  2. State the name of the employee and highlight his/her achievement. You can also add relevant biographical details briefly.
  3. Explain why you are awarding this employee.
  4. If appropriate, give information about relevant events or presentations.
  5. Congratulate the employee. Encourage others to perform well.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

We extend our congratulations to Ms. Fiona Barry whose work has won first prize in the annual Springfield new artists' competition this year. Fiona's unique showcase of her abilities as a visual artist and painter have allowed her to snatch the prize from under the noses of more experienced artists in the field. Fiona graduated just two years ago in 2009 from the from the Kansas City Art Institute at Kansas City in Missouri.

Her work shall be put on display at the Hotel Oceana on Friday, July 12 at 7:00 p.m. She shall also receive an award at the awarding ceremony to be held at the said venue.

As a company dealing in the arts industry, we are proud of our very own Fiona. Her unique insight and view on things are truly an asset, and we at Leigh and Roberts are indeed proud of her and her achievements. We honestly believe that Fiona shall reach great heights with her superb talent and down-to-earth personality.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -