Reprimand letter to an employee for poor attendance, tardiness


  1. The violation of your company's policies by an employee is a serious situation, but you should stay calm. Write a brief and courteous letter. Avoid using insulting language and only talk about the main issue. You should also see "Document Employee Reprimands."
  2. Explain the reason of reprimanding your employee. Mention the relevant facts as evidence.
  3. Tell the employee what measures can be taken against him/her and how can he/she remedy the situation.
  4. Finally, express your confidence that the employee will take active measures to make up for what he/she did.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I firmly believe that an employee's ability to make it to the office on time says a lot about his or her work ethic. Not being tardy shows a worker's eagerness, commitment, and respect for the job that he or she is being asked to do. It saddens me to have to let you know that should you be late to work again in the next few days; I have no other choice but to submit your file and a recommendation for dismissal to the HR team.

Our records have shown that just in the past week you have been noted tardy three times. In the past month, there has not been a week that you haven't been late at least once.

I would like to hear an explanation from you. Perhaps there is something that we can do to help you from being consistently late. Please see me in my office as soon as possible.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -