- The function of this invitation letter is to advertise your organization's products and increase sales. It strengthens the bond between the company and its customers. Such events also help in attracting new clients.
- Make the beginning interesting to get the reader's attention.
- Invite the reader to attend the event. Offer a lucrative incentive too.
- Mention all the necessary details, like date, time, and place of the event.
- Tell the reader that you expect him/her to attend the event.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
We would like to give you two tickets to the Home Expo this due May 1 and May 2. It will be from 2 p.m. to 10 p.m. on both days. The venue will be at the trade hall of SID Convention Center. There are a lot of exciting things at the show, and we want you to have the opportunity to see all of them. Rainbow Home Depot will have its booth, and you are sure to find great deals and offers from us. Please do stop by; we know you'll enjoy.
The rates are affordable this season. You may want to discuss some buying options. If you have questions, contact me at 3453455. Until then!
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Invitation with tickets to a home expo sample letter.
Further things to consider when writing invitation letters to consumers
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Consumers
Letters to consumers are letters sent to people who purchase goods and services in retail for their own use. These could be response letters from companies to respond to claims, requests, or queries from consumers. They could also be inform letters to notify consumers of the best products on the market or about the termination of a previously offered service. Letters to consumers are formal and are usually printed on the company letterhead. Depending on the issue and the nature of the content, the letters can be addressed to specific people or generalized for all consumers.
Letters to consumers usually follow all the rules of formal letters. First, the senders' and the recipients' addresses must be well stated and placed properly in the letter. Then, the subject of the letter must be clearly stated so that the recipient can quickly know what the letter is about even before he/she reads it. When it comes to the content, be concise but thoroughly discuss the subject. Mention any action the recipient is supposed to take and why this is important. If there are any enclosures, explain them briefly in the letter. Close the letter with your name, signature, and job title.