- Write the letter with a certain and formal language. Be particular on why you need a credit card account and why you are a great credit risk.
- Tell him or her your request.
- Explain the reasons for your application.
- Explain why you are an excellent credit risk. If necessary, provide credit references.
- Request for an urgent response.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I want our company to have a credit account with your store. Our company is purchasing more and more items from your shop, and it is rather inconvenient to keep on issuing a check for every purchase. I believe that it would be easier if I just pay all the purchases on the last business day of the month. Based on our monthly purchases, a $15,000.00 credit line is enough for now.
For any concern about my company's business reputation, you may contact the companies listed below as we have done business with them for several years now:
Zoe Corporation 1200 Main Street Springfield, Illinois 45348 Telephone Number: 458-2348
Blane International 4599 Eastview Road Springfield, Illinois 34583 Telephone Number: 445-5994
We appreciate your assistance. We are hoping to hear from you soon.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample request letter for a company's credit account.
Further things to consider when writing request letters to companies
Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.
Letters to Companies
Letters to companies are formal letters written by individuals or companies to other companies, commercial businesses, or organizations. Such letters are usually business letters whose contents are formal and professional in nature. There are many types of letters sent to companies, and each has a specific focus. For example, sales letters to promote products and services, order letters to order goods and services, or inquiry letters to request information. They could also be transmittal letters to accompany a package or recommendation letters to recommend employees. In any of the mentioned scenarios, a letter to a company must be addressed to the right person and closed with a proper signature.
All letters to companies are official and require professionality and specificity. Therefore, the letter you produce must reflect this ideology. Know who you are addressing the letter to and how to respectfully address him/her. Make your information accurate and specific so that the recipient can quickly make his/her way through it and understand what is expected of him/her. If you are sending any attachments, mention what they are as well as their importance within the letter. End the letter by asking the recipient to respond or contact you directly.