GUIDELINES
- While telling the customer about your credit plan, offer the card as a service. Include all the necessary information, like how this credit account will benefit the reader.
- If it's applicable, express gratitude to the customer for doing business with you in the past. Invite him/her to take advantage of a new credit plan.
- State the information about this charge account. It includes annual fees, interest rates, credit limit, and any other details.
- Then focus on the benefits that this credit plan provides.
- If you further want to arouse the reader's interest, offer any extra benefits. Such incentives can motivate the prospective clients to register for a charge account.
- Mention the contact details and tell the reader how can he/she respond to this letter.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Do you find it a challenge to come across a technical writer who is both good at research and writing?
This problem is usual nowadays - useful in research but weak when it comes to delivery. It is here where I can help. I have been a freelance technical writer for several years now, writing hundreds of technical write-ups most especially manuals on computer software, computer hardware, brochures, and letters. My premiere clients include Daly Computer Company, Zane Corporation, and Zoe Incorporated.
With my help, these companies improved their sales and service at a whopping 20%.
Attached is a brochure with my personal information, as well as my professional work. Included are names of references and my rates. If you find it difficult to write something, just call me up. You can reach me at 1200 Main Street, Bluevale City, Telephone number 234-2345. You can also email me at
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample introduction letter for technical writer.
Further things to consider when writing direct marketing letters to companies
Direct Marketing Letters
Direct marketing letters are letters written to persuade the recipients to purchase products or services in the absence of salespersons. If drafted correctly, direct marketing letters can be one of the most effective marketing tools for your business. They have been used by businesses to cut the cost of advertising and to inform their loyal customers about discounts and special offers. In most cases, they usually advertise single service or product line, especially one that is considered to generate great profit to the business. Direct marketing letters allow you to reach prospective customers and generate business.
Direct marketing letters should be sweet and to the point. Begin the letter with a provocative idea that captures the recipient's attention and makes him/her want to keep reading. Clearly state the top benefits of the product or service you are selling, giving practical and real life examples. If necessary, include testimonials from customers who have used the product or service. Write in a conversational style and use short paragraphs. Use an active voice too and interesting phrases that encourage the recipient to continue reading. Conclude the letter with a strong statement or argument that compels the recipient to respond or take the necessary action.
Letters to Companies
Letters to companies are formal letters written by individuals or companies to other companies, commercial businesses, or organizations. Such letters are usually business letters whose contents are formal and professional in nature. There are many types of letters sent to companies, and each has a specific focus. For example, sales letters to promote products and services, order letters to order goods and services, or inquiry letters to request information. They could also be transmittal letters to accompany a package or recommendation letters to recommend employees. In any of the mentioned scenarios, a letter to a company must be addressed to the right person and closed with a proper signature.
All letters to companies are official and require professionality and specificity. Therefore, the letter you produce must reflect this ideology. Know who you are addressing the letter to and how to respectfully address him/her. Make your information accurate and specific so that the recipient can quickly make his/her way through it and understand what is expected of him/her. If you are sending any attachments, mention what they are as well as their importance within the letter. End the letter by asking the recipient to respond or contact you directly.
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