Promotional letter sample for the Daly Copy Machine

GUIDELINES

  1. Guidelines under construction!

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

ZaneOfficeTools.com has always been here to offer you the best office products for ten (10) years now. We have always offered you reasonable prices for your desk needs like

*Computers and computer peripherals *Office supplies and paper products *Fax machines

And now, we are pleased to announce our partnership with Daly Copy Machines. This great company offers the best compact copiers with the benefits of big commercial copiers but at a much lower cost.

Here are some great features of the latest models of Daly Copy Machines:

*16 ppm copier *color sheetfed scanner *Offset scanning to separate sets *hands-free two-sided/duplex copying *automatic document feeder *2 x 250 paper trays

Not to mention the very affordable service contract. If you haven't used Daly Copy Machines before, use them now.

Why don't you visit our website at ZaneOfficeTools.com and take a closer look at the Daly Copy Machines? They are great for your office. By checking out our website today, you also get a free wall calendar to show our appreciation to our loyal customers.

Daly Copy Machines are the best. Visit us today.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Promotional letter sample for the Daly Copy Machine.

Further things to consider when writing direct marketing letters to companies

Direct Marketing Letters

Direct marketing letters are letters written to persuade the recipients to purchase products or services in the absence of salespersons. If drafted correctly, direct marketing letters can be one of the most effective marketing tools for your business. They have been used by businesses to cut the cost of advertising and to inform their loyal customers about discounts and special offers. In most cases, they usually advertise single service or product line, especially one that is considered to generate great profit to the business. Direct marketing letters allow you to reach prospective customers and generate business.

Direct marketing letters should be sweet and to the point. Begin the letter with a provocative idea that captures the recipient's attention and makes him/her want to keep reading. Clearly state the top benefits of the product or service you are selling, giving practical and real life examples. If necessary, include testimonials from customers who have used the product or service. Write in a conversational style and use short paragraphs. Use an active voice too and interesting phrases that encourage the recipient to continue reading. Conclude the letter with a strong statement or argument that compels the recipient to respond or take the necessary action.

Letters to Companies

Letters to companies are formal letters written by individuals or companies to other companies, commercial businesses, or organizations. Such letters are usually business letters whose contents are formal and professional in nature. There are many types of letters sent to companies, and each has a specific focus. For example, sales letters to promote products and services, order letters to order goods and services, or inquiry letters to request information. They could also be transmittal letters to accompany a package or recommendation letters to recommend employees. In any of the mentioned scenarios, a letter to a company must be addressed to the right person and closed with a proper signature.

All letters to companies are official and require professionality and specificity. Therefore, the letter you produce must reflect this ideology. Know who you are addressing the letter to and how to respectfully address him/her. Make your information accurate and specific so that the recipient can quickly make his/her way through it and understand what is expected of him/her. If you are sending any attachments, mention what they are as well as their importance within the letter. End the letter by asking the recipient to respond or contact you directly.

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