GUIDELINES

  1. Keep your language simple while giving professional advice. Don't use the professional jargon because your reader may not know it. Sometimes, people don't like your professional opinion even if your intentions are good. Be careful and make sure that your proposal is professionally valid. You should add others' opinions to substantiate your suggestion and protect yourself. Send one copy to the reader, another to a trusted third party and keep one for yourself.
  2. Explain the reason for writing this letter.
  3. Offer your opinion.
  4. Present evidence, reasons, examples, and anything to substantiate your advice.
  5. Add a disclaimer.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Having sought my guidance in regards to your business operating a profit share scheme, I can say that my initial thoughts are positive. There are though some points that you need to consider. These points I have listed on the additional pages enclosed.

If you can go through these points and think about your responses, then you will be in a much better position to make an informed decision about the scheme. I would also point out that there are alternatives that may also work for your company. I think a meeting may be to deal with all the questions you have, and also your other options. As such, please give me a ring to discuss.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter to give advice about a profit share scheme.

Further things to consider when writing advice letters to colleagues

Advice Letters

Advice letters are letters meant to give recommendations or guidance concerning prudent future action. Typically, these letters are written by a person who is regarded as knowledgeable or authoritative. Advice letters can be from a company to clients, managers to subordinates, or employee to employee. People write advice letters to help others make informed decisions and avoid bad actions. Some of the situations where you may want to offer advice through a letter include giving guidance on how to choose a career, advising clients on the best products, or advising a friend on how to deal with an issue. You may also send a letter to a subordinate to advice about certain behavior at work, etc.

When writing advice letters, there are a few things you should keep in mind. First things first, state the reason for this letter and maintain a formal and truthful tone. Communicate the advice being asked of you clearly and precisely, making sure that there is nothing that the reader can hold against you. State why you think it is important that the reader follows your suggestion. Where necessary, quote references you have consulted. Before closing the letter, you can ask for a reply.

Letters to Colleagues

Letters to colleagues are, simply, letters written to coworkers. These letters are written in a business or professional setting for different purposes. Maybe you want to thank a coworker for doing you a favor - write a thank-you letter. You want to congratulate him/her for a promotion - write a congratulation letter. Perhaps you want to apologize for doing something wrong - write an apology letter, or may be you have found a new job, and it's time to say goodbye - write a farewell letter. Although some colleagues may find writing letters a tedious process, it is a great way to maintain a strong working relationship.

Most letters to colleagues are informal. You really don't need to use all that formal jargon to people you know pretty well ? do you? Begin your letter with a warm and friendly salutation and the proper name of the recipient. Clearly state the purpose of your letter. Be specific and know exactly what you are talking about. Use clear language which the recipient can easily understand. Maintain a friendly and pleasant tone. Close the letter positively and with a note of anticipation that the recipient will take the necessary action.

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