GUIDELINES
- This letter can address a manager, client, or co-worker who is retiring. Write with a tone that is appropriate given your relationship with the reader. While retirement is typically a cause for celebration, be mindful of whether the circumstances surrounding the retirement are positive or otherwise.
- Start by mentioning the reader's retirement. Congratulate them if appropriate under the circumstances.
- Mention the successes of your reader's career.
- Close by wishing your reader good luck.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I would like to congratulate you for all the hard work you have given to Parsons Corporation over the years. Your retirement is well deserved, and I hope that it is everything you hoped it would be.
I can still recollect the day when we first met. You immediately made me believe that I was a part of the Parsons team; that initial meeting has stayed with from my time as a nervous graduate through to where I am today. Your knowledge has guided me, and I still find myself learning from you every day. It is my dearest wish that we can still see you out on the team, and I hope we do not lose touch. Make sure you have a great time in your retirement!
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Farewell Letter to someone retiring. Sample letter.
Further things to consider when writing greeting letters to colleagues
Greeting Letters
Greeting letters are letters written to salute or acknowledge others during a special day and to wish them the best. These can be between friends, family members, colleagues, or from a company to its clients. Whether it is to mark a birthday, engagement, anniversary, or wedding, sending greeting letters to your loved ones makes them feel appreciated. This simple gesture lets the recipient know that you care about him/her and that he/she is on your mind. It also helps strengthen the bond you share with the recipient.
Writing greeting letters doesn't need to be difficult. All you need to do is to make your message short and unique especially if you are sending the letter for a special occasion. Remember the recipient might be receiving many other letters. Therefore, you have to make yours stand out from the rest. This is an informal letter, and so the tone should be warm and friendly. Start the letter with an exclusive greeting and acknowledge the occasion. Mention the reason why you are writing. If you know the recipient well enough, throw in a compliment or two to make him/her feel special. End by wishing the recipient the best on the occasion.
Letters to Colleagues
Letters to colleagues are, simply, letters written to coworkers. These letters are written in a business or professional setting for different purposes. Maybe you want to thank a coworker for doing you a favor - write a thank-you letter. You want to congratulate him/her for a promotion - write a congratulation letter. Perhaps you want to apologize for doing something wrong - write an apology letter, or may be you have found a new job, and it's time to say goodbye - write a farewell letter. Although some colleagues may find writing letters a tedious process, it is a great way to maintain a strong working relationship.
Most letters to colleagues are informal. You really don't need to use all that formal jargon to people you know pretty well ? do you? Begin your letter with a warm and friendly salutation and the proper name of the recipient. Clearly state the purpose of your letter. Be specific and know exactly what you are talking about. Use clear language which the recipient can easily understand. Maintain a friendly and pleasant tone. Close the letter positively and with a note of anticipation that the recipient will take the necessary action.
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