GUIDELINES

  1. When sending a get-well letter to an employee or business associate for their family member's suffering, you should convey a feeling of warmth to the reader. The reader should also feel your honest concern and help. Make your letter short yet sincere.
  2. Tell the reader that you are concerned.
  3. Encourage the reader with your support..
  4. End the letter with best wishes.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

We were upset to hear that you have been taken ill. Everyone has been saying a prayer for you, and we all miss you here at work. During your time in the hospital do not worry about anything at home, everyone is pulling together to help out Sarah with everything that needs doing.

Take care and only worry about getting better. We are all thinking of you and praying for a speedy recovery.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Example of a get-well letter to hospitalized co-worker.

Further things to consider when writing get-well letters to colleagues

Get-Well Letters

Get-well letters are letters sent to wish people a quick recovery when they are suffering from illness or when they are injured. The simple gesture of reaching out to a person with a letter goes a long way towards lifting that person's spirits. Whether it is a serious illness or just a minor injury, you definitely can't say something insensitive. You want to encourage and put a smile on the person's face. Get-well letters provide some comfort and let people know that you are thinking about them.

Before writing get-well letters, you need to consider the relationship you have with the person. For close relatives and friends, it is fine to make the letter as personal as you like. However, for people you are not close to, avoid being too personal or wordy. Regardless, all get-well letters should express your concern for the person's illness. Keep the letter short, sincere, and to the point. Empathize with the person so that he/she knows that you understand what he/she is going through. Make the person feel the concern you have for him/her. Stay positive and avoid dwelling on the negatives. Close the letter by wishing the person speedy recovery.

Letters to Colleagues

Letters to colleagues are, simply, letters written to coworkers. These letters are written in a business or professional setting for different purposes. Maybe you want to thank a coworker for doing you a favor - write a thank-you letter. You want to congratulate him/her for a promotion - write a congratulation letter. Perhaps you want to apologize for doing something wrong - write an apology letter, or may be you have found a new job, and it's time to say goodbye - write a farewell letter. Although some colleagues may find writing letters a tedious process, it is a great way to maintain a strong working relationship.

Most letters to colleagues are informal. You really don't need to use all that formal jargon to people you know pretty well ? do you? Begin your letter with a warm and friendly salutation and the proper name of the recipient. Clearly state the purpose of your letter. Be specific and know exactly what you are talking about. Use clear language which the recipient can easily understand. Maintain a friendly and pleasant tone. Close the letter positively and with a note of anticipation that the recipient will take the necessary action.

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