GUIDELINES
- This letter can address a manager, client, or co-worker who is retiring. Write with a tone that is appropriate given your relationship with the reader. While retirement is typically a cause for celebration, be mindful of whether the circumstances surrounding the retirement are positive or otherwise.
- Start by mentioning the reader's retirement. Congratulate them if appropriate under the circumstances.
- Mention the successes of your reader's career.
- Close by wishing your reader good luck.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Colin, I have only just found out about your plans to retire. What can I say, it certainly won't be the same here in the library. Who else is going to be able to keep us up to date on everything going on in town? Your time spent here has allowed you to get to know everyone in town, or so it seems, and you always appear to know what is going on. You are going to be missed.
I know you have always wanted to do that traveling you have dreamed over, and I am sure that you and Sarah are going to be found all over the country. Remember though there is no place like home, and when you get bored make sure you pop in and see me. All the best for the future.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Example of a farewell letter to a retiring colleague.
Further things to consider when writing greeting letters to colleagues
Greeting Letters
Greeting letters are letters written to salute or acknowledge others during a special day and to wish them the best. These can be between friends, family members, colleagues, or from a company to its clients. Whether it is to mark a birthday, engagement, anniversary, or wedding, sending greeting letters to your loved ones makes them feel appreciated. This simple gesture lets the recipient know that you care about him/her and that he/she is on your mind. It also helps strengthen the bond you share with the recipient.
Writing greeting letters doesn't need to be difficult. All you need to do is to make your message short and unique especially if you are sending the letter for a special occasion. Remember the recipient might be receiving many other letters. Therefore, you have to make yours stand out from the rest. This is an informal letter, and so the tone should be warm and friendly. Start the letter with an exclusive greeting and acknowledge the occasion. Mention the reason why you are writing. If you know the recipient well enough, throw in a compliment or two to make him/her feel special. End by wishing the recipient the best on the occasion.
Letters to Colleagues
Letters to colleagues are, simply, letters written to coworkers. These letters are written in a business or professional setting for different purposes. Maybe you want to thank a coworker for doing you a favor - write a thank-you letter. You want to congratulate him/her for a promotion - write a congratulation letter. Perhaps you want to apologize for doing something wrong - write an apology letter, or may be you have found a new job, and it's time to say goodbye - write a farewell letter. Although some colleagues may find writing letters a tedious process, it is a great way to maintain a strong working relationship.
Most letters to colleagues are informal. You really don't need to use all that formal jargon to people you know pretty well ? do you? Begin your letter with a warm and friendly salutation and the proper name of the recipient. Clearly state the purpose of your letter. Be specific and know exactly what you are talking about. Use clear language which the recipient can easily understand. Maintain a friendly and pleasant tone. Close the letter positively and with a note of anticipation that the recipient will take the necessary action.
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