- The sole purpose of writing this letter is to send it along with a gift. Explain why you are sending the gift. Express your feelings according to the occasion, such as sympathy, congrats, compliment, support, etc. Be brief.
- Explain the reason for sending the gift.
- Refer to the gift.
- Express warm wishes.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Congratulations on getting your very first promotion! I know you have been working hard to get that position, and I am happy that you finally got it. Enclosed is an engraved fountain pen for you to sign those important papers you will undoubtedly be handling soon. Best of Luck to your new post!
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Congratulations letter sample with a fountain pen gift.
Further things to consider when writing congratulation letters to colleagues
Congratulation letters are letters written to praise others for their achievements or to express good wishes on a special occasion. These letters are a great gesture to maintaining professional and personal relationships. There are many situations you may find necessary for you to congratulate someone. Whether it is a colleague who has made a new business connection, a friend who is getting engaged, or a subordinate who has been promoted, a congratulations letter will be a great and classy way to show that you are sincerely happy for them. Congratulation letters show others that you see their efforts and that you are proud of their achievements.
Congratulation letters are direct and simple and should be written as soon as possible after the achievement. State the specific event that has moved you into writing this letter. Express praise of the achievement. Keep your letter short and clear and avoid adding unnecessary details. Be honest and avoid exaggerating your congratulatory words. Express your confidence in the recipient's future success. If you are congratulating couples for their marriage, include the best qualities that make them a good couple and wish them a happy married life. End the letter with a congratulatory note.
Letters to Colleagues
Letters to colleagues are, simply, letters written to coworkers. These letters are written in a business or professional setting for different purposes. Maybe you want to thank a coworker for doing you a favor - write a thank-you letter. You want to congratulate him/her for a promotion - write a congratulation letter. Perhaps you want to apologize for doing something wrong - write an apology letter, or may be you have found a new job, and it's time to say goodbye - write a farewell letter. Although some colleagues may find writing letters a tedious process, it is a great way to maintain a strong working relationship.
Most letters to colleagues are informal. You really don't need to use all that formal jargon to people you know pretty well ? do you? Begin your letter with a warm and friendly salutation and the proper name of the recipient. Clearly state the purpose of your letter. Be specific and know exactly what you are talking about. Use clear language which the recipient can easily understand. Maintain a friendly and pleasant tone. Close the letter positively and with a note of anticipation that the recipient will take the necessary action.