GUIDELINES

  1. This letter gives an important message to the employees who would not get involved in strikes. Usually, employees who are not included in unions and management do not strike. Do not criticize the employees who are about to strike. But only detail the appropriate measures to be taken if there is a strike.
  2. Explain how you tried to avoid the strike but failed to do so. Also, state when you expect the strike.
  3. Detail about the measures you would like to take in case a strike occurs.
  4. Mention how confident you are about avoiding the strike if necessary. But if the strike still occurs state why the reader should support you.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

As you all know, there have been threats by the construction workers' union in our city suggesting a strike. Although we are still trying to confirm this, some of our sources heavily hint on it being a possibility. Because of this, we must take measures for our company not to be physically challenged if a strike does occur.

There will be a meeting at 4:00 p.m. today by nonmembers of the union. Things to be discussed include contingency plans, entrance options in case of a picket, work assignments, and delegation of duties in case the strike does occur. Though we are hopeful that a strike does not occur, we see no harm in being prepared for this

We shall greatly appreciate your support and input in this matter. Thank

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Company's letter announcing actions during a strike.

Further things to consider when writing announcement letters to colleagues

Announcement Letters

Announcement letters are letters that notify or give information about a certain occasion, special event, or occurrence that people are required to be aware of. They could be for a concert, a special sale, or even a graduation party. Announcement letters are usually informal and state clearly and concisely what the event/occasion is and what further actions the recipient should take. Announcement letters can be used in many personal and business situations. In personal situations these letters may be used, for instance, to announce a birthday, death, wedding, or graduation. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment.

Announcement letters should be written in a straightforward manner stating all the necessary facts. Clearly state why you feel the occasion is important. If you are delivering bad news, be optimistic for the future. Bold and highlight the points that need focus so that the content is clear to the reader. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.

Letters to Colleagues

Letters to colleagues are, simply, letters written to coworkers. These letters are written in a business or professional setting for different purposes. Maybe you want to thank a coworker for doing you a favor - write a thank-you letter. You want to congratulate him/her for a promotion - write a congratulation letter. Perhaps you want to apologize for doing something wrong - write an apology letter, or may be you have found a new job, and it's time to say goodbye - write a farewell letter. Although some colleagues may find writing letters a tedious process, it is a great way to maintain a strong working relationship.

Most letters to colleagues are informal. You really don't need to use all that formal jargon to people you know pretty well ? do you? Begin your letter with a warm and friendly salutation and the proper name of the recipient. Clearly state the purpose of your letter. Be specific and know exactly what you are talking about. Use clear language which the recipient can easily understand. Maintain a friendly and pleasant tone. Close the letter positively and with a note of anticipation that the recipient will take the necessary action.

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