GUIDELINES
- Make sure that in writing such a letter, you are precise and to the point. Also make sure that there will be nothing which can be used against you, so you'd better have some contingencies, especially if it is an important letter.
- Maintain a formal tone in the letter.
- Express the reason why you are writing in specific terms (as in put down that your client asked you to write the letter, etc.)
- Impart the advice being asked of you.
- Include the references you have consulted. This will also help you avoid any untoward incidents later on.
- Make sure to add a disclaimer of some sort.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am currently writing this letter to you as you have requested my advice on the issue you are having in your office. I am flattered that you would ask for my help, and in all honesty, let me impart to you what I think your move should be on the matter at hand.
It is my opinion that you should probably consult a lawyer to help you with your dilemma. Also, I advise you to write down the specific details of the event which transpired so that you will have the necessary evidence if you are asked for it. Doing it as soon as possible will be more advantageous to you.
I admit that I also have consulted my brother (who is a lawyer) on this matter as well so will be confident in the advice that I would be giving you.
Please note, however, that this is just my two cents on the matter, so you can opt not to follow it if you do not want to.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter of advice to client. Sample letter.
Further things to consider when writing advice letters to clients
Advice Letters
Advice letters are letters meant to give recommendations or guidance concerning prudent future action. Typically, these letters are written by a person who is regarded as knowledgeable or authoritative. Advice letters can be from a company to clients, managers to subordinates, or employee to employee. People write advice letters to help others make informed decisions and avoid bad actions. Some of the situations where you may want to offer advice through a letter include giving guidance on how to choose a career, advising clients on the best products, or advising a friend on how to deal with an issue. You may also send a letter to a subordinate to advice about certain behavior at work, etc.
When writing advice letters, there are a few things you should keep in mind. First things first, state the reason for this letter and maintain a formal and truthful tone. Communicate the advice being asked of you clearly and precisely, making sure that there is nothing that the reader can hold against you. State why you think it is important that the reader follows your suggestion. Where necessary, quote references you have consulted. Before closing the letter, you can ask for a reply.
Letters to Clients
Letters to clients are letters a person or organization writes to other people and/or organizations that benefit from the senders' products or professional services. These could be welcome letters to welcome the clients to the organization, introduction letters to introduce a product or service to the clients, or thank-you letters to appreciate clients for their continued support. They could also be response letters to respond to clients' queries or inform letters to notify the clients of important matters like discounts on products and services, relocation of offices, etc. Basically, a letter to a client can be just about anything, as long as whatever you are communicating is business-related.
Letters to clients are business letters, and therefore, they should be formal and professional. Start the letter with a proper salutation. Clearly state the purpose of your letter. If a client is required to take a certain urgent action, make sure to specify exactly what he/she is supposed to do. Be brief and straightforward and avoid adding irrelevant details. Close the letter by warmly inviting the recipient to respond or to take the necessary action. Sign the letter and provide your contact details. Print the letter on the company's letterhead.
These articles may interest you
