GUIDELINES

  1. This is a brief and formal letter to confirm the earlier discussion.
  2. Reiterate the communication you had with the reader in the previous meet. The reader would convey any misunderstandings.
  3. Include any details about the information as required. Mention any constraints that may lead to the change in this agreement.
  4. End with necessary requests or comments.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Let this letter serve as confirmation that we have canceled your savings account according to the request you sent us through email last January 16.

If you want us to resolve any other concerns related to this issue, don't hesitate to give us a call at 333-3333. Any of our customer service representatives will gladly assist you. Thank you.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -