1. This is a brief letter requesting a favor from the reader. Consider the reader's kindness to respond to your request.
  2. Directly tell the reader that an applicant has named him or her as a reference. Provide the details of the applicant like applicant's name.
  3. Request the details of credit from the reader. Mention about the questionnaires or forms that are attached.
  4. Tell the reader that the details furnished by the reader would be kept confidential.
  5. Request a prompt response and be grateful for the reader's response.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Good day! We would like to request your cooperation in processing the application of Ms. Samantha Smith for credit with our company. In her forms, she has written your company as a reference, as she has done some financial transactions with you in the past as a client. We kindly request that you fill us in on her credit history with you. Please be informed that everything you divulge to us will be kept confidential and will only be used for the purpose of finalizing her application with our company. We appreciate your time and effort in getting back to us. Thank you.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -