GUIDELINES

  1. This is a brief letter requesting a favor from the reader. Consider the reader's kindness to respond to your request.
  2. Directly tell the reader that an applicant has named him or her as a reference. Provide the details of the applicant like applicant's name.
  3. Request the details of credit from the reader. Mention about the questionnaires or forms that are attached.
  4. Tell the reader that the details furnished by the reader would be kept confidential.
  5. Request a prompt response and be grateful for the reader's response.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Greetings! We would like to let you know that you have been listed as a reference for credit by one of our applicants, the Smith Construction Firm. To assist us in making a final decision on whether or not we should continue processing their application, we would like to ask that you provide us with information regarding their credit history with your firm, specifically their payment records and purchases. We assure you that the details you submit to us will be kept confidential and will only be reviewed by authorized personnel. You can give us a call at 888-8888 to get in touch with us. Thank you.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -