GUIDELINES

  1. Begin the letter by an acknowledgement of the applicant's request for account details. Request for more information that will help to take the request forward. Mention that the details provided by the applicant to be kept confidential.
  2. Begin with a note of gratitude for holding an account in your company.
  3. Request for more details. Mention that the details are part of the usual procedure.
  4. Mention that the information provided would be kept confidential.
  5. End with a note of thanks for the co-operation of the reader. Anticipate a prompt response.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

This letter is to inform you that we have received your loan application form. Thank you for filling it out completely. However, we will need one photocopy each of the following documents:

1. Most recent credit card statement

2. Bank statement reflecting all transactions for the last three months

We would like to assure you that any information we gather will not be disclosed to any external party. We hope to receive the additional requirements within the week. The application will be processed after we receive these, and you can expect a status update within 24 hours. Thank you very much!

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -