GUIDELINES

  1. Begin the letter by an acknowledgement of the applicant's request for account details. Request for more information that will help to take the request forward. Mention that the details provided by the applicant to be kept confidential.
  2. Begin with a note of gratitude for holding an account in your company.
  3. Request for more details. Mention that the details are part of the usual procedure.
  4. Mention that the information provided would be kept confidential.
  5. End with a note of thanks for the co-operation of the reader. Anticipate a prompt response.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Thank you for sending us your application for an automobile loan. I apologize, however, because I just realized that one document was missing from the batch of papers I gave you. Unfortunately, this is an essential requirement, so I need to ask you to take a look at it and affix your signature to the bottom of the page before returning it to us. Please be assured that any information we receive will be used only for verification purposes and will not be shared with any third party. Thank you so much for your kind understanding. We look forward to doing business with you.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -